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Savannah Informatics - Office Manager

Nairobi, Kenya - Full time 

Pay range: KES 30,000 - KES 50,000 gross

About Us

Savannah Informatics is a Kenyan e-health software company founded by clinicians and finance specialists to deliver interoperable, connected solutions for healthcare facilities, organizations, and regions. 

Our vision is to enable a better healthcare future for Kenya through the pioneering use of information technology and knowledge creation. 

We are a company with great ideas and employees. Working across various customer sites, our work epitomizes the future we foresee in the East African health sector: efficiency, higher value, better quality, and outcomes for patients and other consumers of health. 

Our customers partner with Savannah in delivering challenging projects, thus believing in the capabilities of our employees. 

The Savannah team is made up of medical doctors, project managers, and software engineers, who have a common aspiration of transforming the region’s health care. 

If you share our motivation, vision, and aspirations, check out the careers page of our corporate website. 

Job Description

We are looking for an Office Manager to organise and coordinate administration duties and office procedures while at the same time working as an Executive Assistant to the company’s directors. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.


Your duties will involve but are not limited to, scheduling meetings and appointments, making office supplies arrangements, greeting visitors, providing general administrative support to our employees, ensuring the smooth running of the office and helping to improve company procedures and day-to-day operation.
To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel.

Responsibilities 

  • Organizing meetings, managing the meeting rooms

  • Booking transport and accommodation for staff 

  • Support the People & Talent department in organising all in-house and off-site company events and conferences

  • Managing the supplier database and KYC records and updating them as needed

  • Supplier management: Ordering stationery, IT equipment, kitchen supplies and other needed supplies for the office 

  • Supervising and monitoring the work of the office assistant and cleaners

  • Implementing, maintaining and recommending procedures/office administrative systems

  • Ensuring fire, health and safety policies are up to date and that the office is compliant 

  • Act as an Executive Assistant to the directors by managing their schedules, communication, email correspondence and travel arrangements

  • Attending meetings with senior management (directors) and taking minutes 

  • Assisting the organisation's HR and finance functions by keeping personnel records up to date, and managing records

  • Dealing with correspondence, complaints and queries about the office

  • Preparing letters, presentations and reports as requested by the lead supervisor

  • Ensuring all devices, especially the projector and its accessories, are returned in the condition they were taken in.

  • Ensuring that the office is neat, tidy and organised and planning the cleaning schedule as needed

Requirement

  • Open to graduates from all degree disciplines

Skills

  • Strong administrative skills and an aptitude for using IT software

  • Commercial and financial awareness

  • Meticulous attention to detail

  • Interpersonal skills

  • Influencing skills

  • Excellent organisation and time management

  • The ability to take the initiative

  • A flexible and practical approach to work

  • Discretion and diplomacy

Experience (good to have)

  • Strong administrative skills and an aptitude for using IT software

  • Commercial and financial awareness

  • Meticulous attention to detail

  • Interpersonal skills

  • Influencing skills

  • Excellent organisation and time management

  • The ability to take the initiative

  • A flexible and practical approach to work

  • Discretion and diplomacy.

Benefits

  • Great mission and company culture 

  • Impact work across the Healthcare sector 

  • Growth Opportunities 

  • Market Competitive Salary 

  • Health and Medical benefits package

Savannah Informatics does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity, or expression. Savannah is committed to providing a safe and productive learning and living community. To achieve that goal, we may conduct background investigations for all final candidates being considered for employment. Background checks may include but are not limited to, criminal history, national sex offender search, and motor vehicle history.


 

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

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