Office Manager

One Padmore Place, George Padmore Road, Nairobi, Kenya

Job Type

Full Time

About the Company

Savannah Informatics is a Kenyan e-Health software company founded by clinicians and finance specialists to deliver interoperable, connected solutions for healthcare facilities, organizations, and regions.

Our vision is to enable a better healthcare future for Kenya through the pioneering use of
information technology and knowledge creation. We are a small company with great ideas and employees. Working across various customers’ site, our work epitomizes the future we foresee in the East African health sector: efficiency, higher value, better quality, and outcomes for patients and other consumers of health. Our customers partner with Savannah in delivering challenging projects, thus believing in the capabilities of our employees.

The Savannah team is made up of medical doctors, project managers, and software engineers, who have a common aspiration of transforming the region’s health care. If you share in our motivation, vision, and aspirations, please apply for our open positions!

About the Role

We are looking for an Office Manager to organize and coordinate administration duties and office procedures while at the same time working as an Executive Assistant to the company’s directors. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Your duties will involve but are not limited to, scheduling meetings and appointments, making office supplies arrangements, greeting visitors, providing general administrative support to our employees, ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Requirements

This Individual will be responsible for:


  • Organizing meetings, managing the meeting rooms

  • Booking transport and accommodation for staff

  • Support the People & Talent department in organizing all in-house and off-site company events and conferences

  • Managing the supplier database and KYC records and updating them as needed

  • Supplier management: Ordering stationery, IT equipment, kitchen supplies and other needed supplies for the office

  • Supervising and monitoring the work of the office assistant and cleaners

  • Implementing, maintaining and recommending procedures/office administrative systems

  • Ensuring fire, health and safety policies are up to date and that the office is compliant

  • Act as an Executive Assistant to the directors by managing their schedules, communication, email correspondence and travel arrangements

  • Attending meetings with senior management (directors) and taking minutes

  • Assisting the organization's HR and finance functions by keeping personnel records up to date, and managing records

  • Dealing with correspondence, complaints and queries about the office

  • Preparing letters, presentations and reports as requested by the lead supervisor

  • Ensuring all devices, especially the projector and its accessories, are returned in the condition they were taken in.

  • Ensuring that the office is neat, tidy and organized and planning the cleaning schedule as needed



Education

  • Open to graduates from all degree disciplines



Skills & Experience

The ideal candidate for this position will have the following:


  • Strong administrative skills and an aptitude for using IT software

  • Commercial & Financial awareness

  • Meticulous attention to detail

  • Interpersonal skills

  • Influencing skills

  • Excellent organization and time management

  • The ability to take the initiative

  • A flexible and practical approach to work

  • Discretion and diplomacy.



Benefits

  • Great mission and company culture

  • Impact work across the Healthcare sector

  • Growth Opportunities

  • Market Competitive Salary

  • Health and Medical


To Apply: Please submit your resume to recruitment@savannahinformatics.com and with the subject line “Last Name –Office Manager Application”. Please include a brief cover letter explaining your interest in the position and in joining Savannah Informatics.


Savannah Informatics does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity, or expression. Savannah is committed to providing a safe and productive learning and living community. To achieve that goal, we may conduct background investigations for all final candidates being considered for employment. Background checks may include but are not limited to, criminal history, national sex offender search, and motor vehicle history.